Cargo Van Rental Tips

When renting a cargo van, there are a few things you should do to make sure your rental experience goes without a hitch.

Determine the size and weight of your cargo

Firstly, you’ll need to make a good estimate of how much and how heavy your cargo load is going to be. Take note of the size of the largest item you need to move and make sure to rent a van which can accommodate that item. Consider the number of trips you are prepared to make. If you really don’t want to have to make a second trip, it is advisable to rent a cargo van which is slightly larger than your estimate, just in case you have additional cargo you forgot to factor into your plans. You should also take into account the van’s seating capacity for additional individuals, if you have people helping you move your cargo. However, don’t rent a van that is too big, as that will cost more. You may find tools like 123movers’ Weight and Volume Calculator, Penske’s customized Truck Wizard recommendations, or CarGo’s Volume Calculator helpful in this endeavor.

Picking the right van rental company

Next, make a list of companies with reputations for reliability. To get the best price available, it is advisable to call up these companies to get your quotes. Speaking to rental people will make it easier for you to ask about possible hidden costs like one-way fees or return fees. Insurance costs, in particular, may vary by a huge degree between companies and between van rental classes. When possible, go for unlimited mileage deals to avoid the possibility of over-mileage charge on your cargo van.

You should also be careful about when you make your reservation and when you plan to rent that cargo van. Make your reservation a fortnight in advance to be safe. Check company reservation policies – if possible, go with a company which guarantees your reservation to ensure that you won’t get hit by any inconvenient last-minute surprises. Know that pricing may vary according to dates. During certain periods, such as the end of the month, weekends, and summer, demand for cargo van rental is higher, and so the price charged will be correspondingly more expensive.

Lastly, read through the terms and agreements of your rental contract carefully. Take note of any extra features offered – do you need that additional insurance, moving blankets, GPS unit or truck locks? If your cargo is going to be heavy, you may want to rent a cargo van with a tailgate lift; if you wish to bring your car along for the journey, a tow trailer may be necessary.

Moving day

Bring along your driving license and credit card on the day you secure your cargo van rental. Upon obtaining the keys, it is important to carefully inspect the interior and exterior of the vehicle for damage. Record any damage you find and show this record to the rental company, so that they cannot charge you for those damages at a later date. Check that the mileage and fuel levels correspond to what has been promised to you in the rental contract.

If you are unfamiliar with driving a van, do a test drive around a car park or in a place with little traffic. It may feel a little strange due to the change in height and size, but so long as you are careful and pay attention to low bridges, sharp corners or narrow gaps, you should be fine. Doing a test drive also has the added benefit of allowing you to check if the van will be steady and stable on the road. Finally, load your cargo strategically into your cargo van. The heavier and more solid items should be loaded first. Weight should be spread evenly across the van base, with particularly heavy items placed in the center.

These are the main steps you should take when renting a cargo van. Of course, there are other little things to take note of; carefully lock your cargo doors to avoid items spilling out and discourage robbery, consider parking challenges such as finding a garage with proper height clearance, make sure you return your rental on time, etc. And if you need to haul cargo frequently, finding a good cargo van on sale would be more cost-efficient

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